Admin Assistant - Logical Brain for a Creative Team

You are the logical brain behind a creative team. You keep the trains running, the files findable, the invoices out, and the calendars honest. When the team is deep in ideas, you're the one making sure nothing important slips - deadlines, deliverables, receipts, or reservations.

Operations Remote Mid-level Commensurate with experience

[01]The role

What this role looks like.

What you'll do

Own day-to-day admin: billing, bookkeeping, expense tracking, and vendor coordination
Research and book travel - flights, hotels, restaurants, and logistics for the team and select clients
Keep files, folders, and workspaces organized across ClickUp, Airtable, and Dropbox
Track deadlines, follow up on open loops, and quietly make sure nothing falls through the cracks
Interface with clients professionally when scheduling, invoicing, or coordinating on their behalf
Conduct thorough research on tools, vendors, venues, or topics the team needs to make decisions on

What you bring

Exceptional attention to detail - you notice the small stuff that everyone else misses
Strong research skills and a knack for finding the right answer, vendor, or option quickly
Experience with billing, bookkeeping, and basic financial hygiene
Comfortable and organized in tools like ClickUp, Airtable, and Dropbox
Client-ready communication - warm, clear, and professional in writing and on calls
You use AI tools like Claude (co-work mode and similar) to make your work faster and sharper - we love people who lean into these tools
Mid-level experience in an operations, executive assistant, or agency admin role

Compensation

Commensurate with experience.

[02]Apply

Let's meet.

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